car-rental-software

PCOM Automotive Car Rental Software Solution is designed specifically to increase the efficiency and productivity of both long term and short term rental business operation. This software is currently used by many leading private car rental or leasing, commercial vehicle rental or leasing, machinery rental or leasing companies in Singapore.

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Periodic Billing Schedule

Auto-generate recurring invoices.

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Rental Contract Generation

Long term & short term contracts.

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Replacement Notes

keep track all replacement records.

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Certificate Expiration

Road tax, COE, insurance expiry

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Rental Item Availability

Check vehicle available for rent.

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Repair & Service Records

keep track workshop & repair details.

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Multiple Rental Rates

Daily, Weekly, monthly and more.

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Movement History

Keep track movement records.

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Customer Enquiry

Keep track all rental history.

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Optional GPS Integration

Integrated with GPS system.

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Direct & Indirect Costs

Keep track various costing.

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Profit/ Loss & Reports

Various Comprehensive reports

One of the most important and unique features of PCOM Automotive Rental Software Solution is the Billing Schedule System. It can auto-generate the recurring invoices based on different billing frequency(daily/weekly/monthly/yearly) and rental rates. In most cases, user company required to generate monthly recurring invoices for most of the long term rental or leasing contract. This module allows users to issue invoices effortlessly through continuation billing. The System can also handle pro-rated billing especially when the contract ended early.

Rental Items Module serves as the master list for vehicle data. Users can monitor the information of all the rentable vehicles in this module. Users will be able to see the hirer information, rental period, estimated return date and other information in this module.

Rental Contract Module allows salesperson to create Rental Contract or Leasing Agreement. Users can monitor the status of all the rental contracts in the System. Users can keep track the hirer information, rental period, deposit, vehicle info, rental rate, and even driver information.

System come with a Replacement Note Module to keep track Temporary or Permanent Replacement of vehicles or machinery. Users can keep track of the replacement records of each rental contract. Users can also print out the replacement note.

Operation incharge person can create Return Note to keep track Vehicle Returned. This module allows users to monitor the availability status of the vehicles. Users can also create vehicle release notes and item check list when deliver the vehicle to client.

There is a Movement Tracking Module to keep track the movement history. Users can keep track the physical in and out movement and current location of all the vehicles especially when it is in the workshop for repair or maintenance.

Users can keep track the vehicle service and maintenance costs for example repair, petrol, service, maintenance and etc. This data can be exported as monthly expenses report or to be reflected in profit or loss report. Also, System allows user to keep track not only the rental income but also the other income such as damage recovery.

Matter Monitoring System for generation of redirection letters. This module can helps to keep track the traffic offences and criminal offences during a specific period of time. Users can generate the redirection letter to authorities directly by using the System.

Certification Expiry Tracking System to monitor renewal status for various certifications. Users can keep track of various certification with expiry date for example scheduled maintenance, COE, road tax, vehicle inspection, motor insurance, and etc. Users can print out the Expiry Listing from the Report Module.

Various comprehensive Reports can be viewed and printed out according to different criteria for example specific period of time, staff, brand/model, client etc. Reports for example Rental Contract Listing, Replacement Note Listing, Movement Note Listing, Salesman Performance Listing, Receipt/Collection Listing, Billing/Invoices Listing, Outstanding Invoice Listing, Certification Expiry Listing, Scheduled Maintenance Listing, Profit/Loss Listing.

Optionally, you can integrate PCOM Automotive Rental Software Solution with other operational modules such as Vehicle Trading, Motor Insurance, Hire Purchase, Workshop, Block Discount, Floor Stock, HP Agency, Debt Collection, Parallel Import. Further more, it can also be integrated with ZACCOUNTS the Finance and Accounting Management System. ZACCOUNTS V3.0 is one of the software listed on IRAS’ Accounting Software Register (ASR).

 

Also, it can be integrated with ZOOMM-RT the Mobile Apps for rental business operation (For more info, kindly visit our Mobile Apps section under Solutions menu bar).